We just shipped a big re-structuring of how we organize and use @notionHQ across our team. Curious if any of this resonates, is useful, or if you do things differently. More notes in thread below. loom.com/share/65f77fcdd84d4c6b8d010b3ed7f571b9
A key part of the process was establishing what we actually wanted to use Notion for. We identified 3 key Jobs To Be Done:
1/ Create a record of how and why previous decisions were made when similar questions arise in the future or from new teammates who were not around when the first decision was made.
2/ Moving a complex threaded discussion from Slack/Asana/Other Tools to Notion where it can be stored, refined, and collaborated on asynchronously.
3/ Have a searchable, shareable record of all long form content for future record (our internal Library)
And here are the core patterns and sections we created to accomplish those:
1/ Company and Team-level Wikis. No special sauce here, just a repository of useful knowledge in directory format. Anything cool your company does with these in particular?
2/ The Memo Database. We're trying to build a better habit of doing long-form, asynchronous decision-making in Notion. Memos are action-oriented (not just documentation) and can be either for Decisions (with a clear decider) or Brainstorms
2a/ We have 3 copies of the Memo Database: 1) the entire team has access 2) just the Leadership Team has access 3) Just me and the Chief of Staff have access. Default heavily to 1 but the other two are useful for sensitive topics.
3/ The Logbook. Originally we had decision-focused memos and records of meetings in the same database, but we decided to break them apart and clearly file meeting notes and other record-keeping in a Logbook
4/ Project Briefs. We use Asana, which is great for managing tasks and bundling those tasks into projects, but not great for storing the project brief (original goals of the project) and any resources relevant to the Project. So all Asana projects get an associated brief here
5/ Back Catalog: our published content is housed in a bunch of different places (Convertkit newsletters, Google Docs blog drafts, investor updates in Visible, etc) so we wanted one searchable, shareable, taggable database of all our published content here.
What do you think? Would love to see a similar demo of other companies' setups.